Malaysia Passport and Work Permit Renewal Guide for Expats and Foreign Workers

Malaysia Passport and Work Permit Renewal Guide for Expats and Foreign Workers. Renewing a passport or work permit in Malaysia as an expat or foreign worker can seem complicated, but with the right guidance, it’s a straightforward process. This detailed guide outlines the essential steps, platforms, and best practices to ensure a smooth renewal experience — whether you’re an expatriate professional or an employer managing foreign staff.

1. Online Application via MyOnline Passport

Expats in Malaysia can now conveniently renew their Malaysian passports through the MyOnline Passport portal provided by the Immigration Department. This system is designed to streamline the renewal process, minimizing wait times and paperwork.

• Platform: MyOnline Passport
• Eligibility: Malaysian citizens and resident expats with valid documentation
• Advantages: Faster processing, online tracking, and easy appointment scheduling

2. Payment Methods

Payments can be made securely through:

• Credit/Debit Cards
• Direct Debit (FPX)

It’s advisable to retain a digital or printed copy of your payment receipt for future reference.

3. Processing Time and Preparation

While the processing time may vary depending on volume and location, applicants are encouraged to initiate the renewal process at least 6 months before passport expiry to avoid any last-minute issues, especially if travel is anticipated.

4. In-Person Appearance Requirements

Although the process is mostly digital, personal appearance at the nearest embassy or consulate may still be required, particularly for biometric verification or special cases.

The Pas Lawatan Kerja Sementara (PLKS) — or Temporary Employment Visit Pass — is essential for all foreign workers employed in Malaysia. Its renewal has also transitioned online through MyEG Services, making the process more efficient.

1. MyEG Online Platform

Employers or authorized agents can log into MyEG to initiate the renewal process.

2. Early Renewal is Key

To avoid disruptions, it’s strongly recommended to start the renewal process at least three months before the permit’s expiry.

3. Required Documents

A typical renewal application includes:

• Current valid passport copy
• Existing PLKS permit
• Any additional documents such as insurance certificates, special passes, or medical reports, if applicable

4. Introduction of ePASS

Once approved, the renewed work permit is issued in digital form as an ePASS, which eliminates the need for physical stickers or endorsements in the passport.

1. Passport Validity

Foreign workers and expats must ensure their passport has at least six months of validity remaining. Renewing a permit with an expiring passport could result in rejection or processing delays.

2. Transfer of Endorsement / Take-Up Balance (TOE/TUB)

If an expat receives a new passport, it’s mandatory to complete the TOE/TUB process via the ESD Online System to transfer visa and work permit information from the old passport to the new one.

3. Employer Responsibilities

Employers play a vital role in this process. They are generally responsible for:

• Submitting renewal applications
• Ensuring compliance with immigration laws
• Keeping employee records updated
• Covering the cost of renewal as per contract or labor law

4. Contact Authorities for Clarification

For any uncertainty or complex scenarios, reach out to:

• MYXpats Centre
• Relevant embassies or consulates

These organizations can provide personalized guidance tailored to your specific case.

In line with efforts to regulate undocumented labor, Malaysia has launched the 6P Amnesty Program, which includes:

• Registration
• Legalization
• Amnesty from penalties
• Monitoring
• Enforcement
• Deportation (if necessary)

This program is vital for both workers and employers aiming to transition from illegal to legal employment status. BFM 89.9 has reported ongoing efforts and updates under this framework.

Navigating the passport and permit renewal process in Malaysia doesn’t have to be overwhelming. Whether you’re a foreign worker or an expat professional, following these guidelines ensures that your legal status remains intact — helping you focus on your career, family, or business.